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HR Zone » Human Resource Management » Termination Letter

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Termination Letter
Raji
Raji Picture
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Posted 27-04-2011Reply



Dear All,



Pls help me out in preparing a Termination Letter( - an employee gone for long leave) .



Regards,

Raji

XXX
XXX Picture
787 Posts
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  Rated 0 | Posted 27-04-2011

Ref. : Xyz/abc/f- / 2008-09
Date:


Name
Designation
Department

Subject: Temporary Termination Letter

Dear First Name,



Reference your confirmation, we regret to inform you that based on the ground of your medical reports, the management has decided to discontinue your employment with this organisation on temporary basis due the concern of health and safety of other staff members which may be arises from your serious illness. The aforesaid termination shall come into effect from _______ 2009.

You will be allowed to join your work after the six months i.e. _________ (subject to the recommendation of medical practitioner).

You are requested to carry your medical certificates at the time of resuming your work after the noted period. All other terms and conditions of your employment remain unchanged.

We hope that you will understand the position of the management positively and look forward for your kind cooperation in the matter please.

Thanking You,

Yours Faithfully,
For ____________ Ltd.



Authorized Signatory
(Name & Designation)


C.c to 1) Plant Head / Director
2) Personal file
3) Account Deptt.
4) Statutory Deptt.
5) Other concerned file, if any

Bhagwan
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  Rated 0 | Posted 29-04-2011

Dear Raji,
Good Morning!
Plz don't think directly about the termination. Because it'll lead leagal consequences for the organization.
Now tell me ans of the following questions :

1. Did he/she informed about leave in written?
2. If yes, for how many days he/she had applied?
3. Did you sent any department letter to him/her to call back on duties?
4. Did you sent any warning-cum-suspension pending letter?

If any answer of abovementioned questions is 'No' so please do that first.
Then only think about last step i.e. termination.

Waiting for your reply.
Thanks & Rgs

Subhransu Mohan
Subhransu Mohan Picture
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  Rated 0 | Posted 29-04-2011


Dear Sir/Madam

If an employee remains long absence from his duties without any prior approval or permission from the Deptt./Section concerned(More than 8days as per model standing orders).Official letter should be sent to him by regd.post to report for dutyon receipt of this letter.If he does not report for duty 2nd official letter should be sent to him with same procedure if he again fails to report for duty 3rd letter should be sent that he is no more intrested to work and he has abandoned the services on his own accord.(An internal enquiry which is called domestic enquiry, should be conducted.Thereafter the final Termination letter should be issued to him(which shall be communicated in his permanet and termporary address by regd.post with A.D.The receipt of the postal should be kept in his personal file.If it returns that addressee is not found with postal remarks should be kept in his/her personal file for future reference.
With thanks and best regards
S.M.PATTANAIK

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