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How to be a Perfect in HRM as HRM, Let’s Try Now!

Human Resource Management is very Essentials for a good record , as a Coy’s backbone & eyes in HRM

• The objectives for which it is maintained should be clearly and adequately stated.

• It should be consistent with the requirements for which it is maintained and should be easily available.

• Its upkeep and maintenance should not be costly. It should be kept under lock and key to ensure that it is not mislaid or pilfered, or tampered with.

• It should be periodically reviewed and brought up to-date.

• It should be maintained in such a manner that the information it contains is easily accessible.

• It should be easily identified and differentiated from another record.

• The records of different kinds of information should be kept and maintained in separate files and dockets for ready reference.

• Duplication of entries in different records should be avoided.

• Some particular person should be entrusted with the responsibility of maintaining records.

• A procedural manual should be maintained, detailing the procedure to be followed for maintaining and dealing with records.

Employees Record:

1. Surname

2. First Name

3. Father’s Name

4. Date of Birth

5. Place of Birth

6. Age

7. Sex

8. Height

9. Weight

10. Nationality

11. Married/Single/Widower Divorce

12. Languages known

13. Present Address

14. Permanent Address

15. Designation

16. Date of appointment

17. Date of confirmation

18. Date when increment due

19. Department in which posted

20. Date of joining person/provident fund

21. Monthly contribution

22. When payable (in case of death)

23. Members in the family————————————–

24. wife/sons/daughters——–

• Ages of children——————

• Sons——————-

• Daughters———————-

25. Educational Qualifications ———————————–

• Professional Qualifications/Training Achieved———————————

26. Promotions:To——————————–with effect from ————-

27. Transfers:To ——————————–with effect from —

28. Leave RecordFrom————————— to ———————No. of days—When and how muchAccumulated payment is to be made

29. Medical/sick leave:From—————————to ———————————– (days) —————-

30. Periodical medical examination when done————————–

31. Medical history of major illnesses ————————————

32. Performance appraisal————————————————

33. Warnings and censures

34. Date————————-

35. Remarks ——————-

36. Token file No ——————-

The above need not be a standardized format. The organizations design the format to suit their individual requirements based on their HRD Policy.

Know about on your men, go in depth & think about on job and gave them welfare whatever he deserved it.