Hi Uma

First prepare a profile for your company in ppt or pdf format, which contains the details about your company, your company's specializations, key result areas, valuable client list, achievements, advantages of working with your company, etc....


Then send a mail to the target person with your company details like

"Hi, / Dear Mr. / Ms.

Greetings!!

We would like to introduce ourselves as XXXXX Pvt. Ltd. an xyz solutions company operating out at Chennai.

We have been in this xxx industry for the past no. years & we provide services like xyz services to various top notch IT and Non- IT companies across the country.

We would like to place our services into your esteemed organization also. Kindly provide us your valuable appointment to discuss in person to proceed further.

I have attached our company profile for your kind reference.

Awaiting for your positive reply.

Thanks
xxxxx
for XYZ Pvt. Ltd."

Hope this helps you out.

Thanks and Regards
Kartheka R

Yes it's very simple format right suggestion good .......



Regards,
Vijay Reddy